Send announcements to guests
Use announcements for anything your guests need to know: a room change, what to bring, a reminder about the time, or a thank-you afterwards.
Send an announcement
Section titled “Send an announcement”- Open your event’s management page and choose the Announcements tab.
- Under Send to, choose who should get it: Going, Pending, Waitlist and/or Invited.
- Under Reply to, choose which hosts’ email addresses replies go to. These addresses are visible to recipients.
- Optionally add a Subject.
- Write your Message.
- Choose Send announcement.
The Sender shows as your name “via GatherEasy”. Guests get the announcement as an email and as an in-app notification, which is also pushed to their devices if they’ve turned on push notifications.
Sent announcements are listed under Sent Announcements, with who they went to.
- Announcements reach people straight away, so check the text before you send.
- Guests are notified automatically when you edit a published event’s details or cancel it. You don’t need to announce those changes separately.
- GatherEasy also sends guests an automatic reminder about 24 hours before the event starts.
- To message everyone in a group, not just one event’s guests, you can use an AI assistant connected to GatherEasy. See What you can do with an assistant.
Event chat
Section titled “Event chat”Every event also has a chat that guests can join once they’re on the guest list. It’s better than announcements for conversation and quick questions. Open it from the event page with Open event chat. As a host you can remove messages in your event’s chat. See Chats.